Introduction
A dance studio network needed a way to manage class schedules, instructor assignments, and student bookings across multiple locations, replacing a mix of spreadsheets and manual scheduling. RethinkingWeb built a custom application on PHP, deployed on AWS, over a year-long engagement.
The platform gives students an easy way to browse and book classes, while giving studio staff a single system to manage schedules across every location.
Problem Statement
Class scheduling, instructor assignments, and student bookings were managed manually across spreadsheets and phone calls, making it hard to keep schedules accurate across multiple studio locations.
They needed a centralized platform where students could browse and book classes online, and staff could manage schedules and instructors across all locations.
Solutions
RethinkingWeb built a custom PHP application deployed on AWS. Key elements included:
Class Schedule Management
Staff manage class schedules across every studio location in one place.
Online Class Booking
Students browse and book classes directly through the platform.
Instructor Assignment Tools
Instructors are scheduled and matched to classes across locations.
Automated Reminders
Students receive automated notifications ahead of booked classes.
AWS-Native Architecture
Infrastructure built on AWS to support multiple studio locations reliably.
Attendance & Reporting
Staff can track attendance and class popularity across the network.
Implementation
The engagement covered custom PHP development for scheduling, booking, and instructor management, automated notification logic, AWS infrastructure setup, and testing across multi-location scheduling scenarios.
Results & Achievements
The studio network came away with a system built to manage every location from one place:
Centralized Scheduling
Class schedules are now managed consistently across all locations.
Self-Serve Student Booking
Students book classes directly, reducing manual coordination.
Reliable Multi-Location Support
AWS infrastructure supports the network as it grows.
Better Attendance Visibility
Staff can see attendance and class trends across the network.
Conclusion
By building a centralized scheduling and booking platform on AWS, RethinkingWeb gave the dance studio network a system built to manage every location consistently.
