Zuper + Billdozer Integration
Connect Billdozer to Zuper so completed jobs and active service contracts turn into invoices and debit order collections automatically — and payment or arrears status flows back so dispatch always knows who's paid up.
What Does This Integration Do?
Field service businesses running maintenance plans, service contracts, or recurring visits often end up billing manually — someone checks which jobs closed this month, then keys invoices into a separate billing tool by hand. That's slow, and it's where missed billing cycles and payment disputes creep in.
This integration turns completed Zuper jobs and active service contracts into invoices and debit order collections in Billdozer automatically, and syncs payment status and arrears back to Zuper so dispatchers can flag or pause service for accounts that have fallen behind.
What Syncs, and Which Way
Most Zuper + Billdozer projects sync the same core objects. How billing is triggered — per job, per contract cycle, or both — is the first thing we scope with you.
Job Completion
Zuper → Billdozer
Completed jobs generate an invoice or line item automatically
Service Contracts
Zuper → Billdozer
Recurring maintenance plans mapped to Billdozer subscription billing
Customers
Two-way
Customer records and debit order mandates matched and kept aligned
Payment Status
Billdozer → Zuper
Paid, failed, and arrears status written back onto the customer record
Invoices
Zuper → Billdozer
Job pricing and parts used carried into the invoice line items
Arrears Alerts
Billdozer → Zuper
Overdue accounts flagged so dispatch can hold or prioritize service
How We Build It
Billdozer exposes a REST API for invoicing, mandates, and collection status; Zuper exposes its own REST API and webhooks for job and contract events. Since there's no off-the-shelf connector between the two, the integration is built directly against both APIs.
| Approach | What it is | Best for | Watch out for |
|---|---|---|---|
| Billdozer REST API + webhooks | Direct access to invoices, mandates, and collection status | Job-to-invoice and contract-to-subscription mapping | Requires developer resource on your side or ours |
| Zuper REST API + webhooks | Fires on job completion, contract renewal, or status change | Triggering billing at the right moment | Retry and idempotency handling needed for webhook delivery |
| Xero as a billing bridge | Route invoices through Xero, where Billdozer already syncs | Businesses already using Xero for accounting | Adds a hop; invoice data must round-trip through Xero first |
| iPaaS (Zapier / Make / n8n) | Orchestration wrapping both APIs | Mid-complexity flows without heavy code | Subscription cost; complex billing logic may exceed no-code limits |
Where a template usually falls short: generating one invoice from one completed job is the easy half. Handling recurring maintenance contracts correctly, avoiding duplicate invoices on retried webhooks, and deciding what happens to future scheduled jobs when an account goes into arrears is where a real billing integration earns its keep.
How Much Does It Cost?
A Zuper + Billdozer integration typically costs between $4,000 and $18,000 to implement, depending on whether billing is job-based, contract-based, or both, and how much arrears logic feeds back into scheduling.
| Approach | Implementation | Ongoing |
|---|---|---|
| Job-to-invoice sync (one-way) | $4,000 – $7,500 | Support retainer only, no platform fee |
| Two-way sync with payment status | $7,000 – $12,500 | iPaaS platform + support retainer |
| Full contract billing & arrears automation | $11,000 – $18,000+ | Support retainer only, no platform fee |
The number moves most on whether billing is triggered per job or per recurring contract, whether payment and arrears status syncs back to Zuper, and whether overdue accounts should automatically pause future scheduling. We quote a fixed price after a scoping call, so you know the cost before we write a line of code.
How Long Does It Take?
The usual bottleneck is agreeing how recurring maintenance contracts map to Billdozer's subscription billing and what should happen when a debit order fails — both settled before go-live.
Job-to-invoice only
Every completed job generates an invoice in Billdozer, one-way.
Contracts & arrears automation
Recurring billing, two-way payment status, and scheduling holds for overdue accounts.
What Does Our Integration Process Look Like?
Every engagement follows the same five stages — you get a fixed-price scope and a mapping sheet you sign off before we build.
Discover
We review your service contracts, job types, and how each should trigger billing.
Map
We document every field, direction, transformation, and error rule before building.
Build
We implement against a Billdozer sandbox account and a Zuper sandbox.
Test
We run real billing scenarios — retried jobs, failed debit orders, and contract renewals.
Support
We monitor after go-live, with alerting, logging, and a named contact.
Frequently Asked Questions
Yes. When a job is marked complete, the job and any parts used are transformed into an invoice or subscription line item in Billdozer through its REST API.
Yes, if you choose two-way sync. Payment, failed collection, and arrears status can be written back onto the Zuper customer record so dispatch sees it before scheduling the next visit.
Yes. Active service contracts in Zuper can be mapped to Billdozer's subscription billing so recurring debit order collections happen on schedule without manual invoicing.
That's configurable. We can flag the account, hold future scheduled jobs, or simply notify your team — whichever fits your collections policy.
Most projects run $4,000 to $18,000 depending on whether billing is job-based, contract-based, or both, and whether arrears automation is included. See the cost table above for a full breakdown.
Yes. Rescue work — jobs that stopped generating invoices and payment status that never made it back to Zuper — is a regular part of our practice.
Ready to Automate Billing Between Zuper and Billdozer?
Every completed job that gets invoiced manually is time your office staff doesn't get back, and every missed billing cycle is revenue left on the table. A scoped integration removes that gap permanently — and you'll know the exact cost before we start.